Working with Wanted in Belgium

Working with Wanted in Belgium

Wanted is an international recruitment agency operating in the Netherlands, Belgium, Germany, Portugal, and Slovenia. We specialize in connecting skilled professionals from across the European Union with leading opportunities in the technical sector. Our expertise spans multiple industries, including petrochemicals, heavy construction, shipbuilding, and data centers, ensuring top-tier talent for every project.
If you’re hired for a project in Belgium, here are a few key details about our process to help you get started smoothly.

  • Starting

    Once we agree on your employment terms, you will send us your personal information (ID, IBAN, home address, certificates, etc.) so we can prepare your contract. The contract will be issued by Wanted Blue Benelux.

  • Contract

    Before your starting date, you will receive a contract from Wanted Blue Benelux (info@teamwanted.be). Please sign your first contract and return it to: info@teamwanted.be Please check your inbox regularly, including the SPAM folder.

    It is also possible to sign a hard copy of your first contract at our office in Antwerp. Contract is signed under the Belgium law, meaning all your social, pension and tax are calculated under the Belgium legislation.

    You will receive new contracts weekly, but it is not necessary to keep signing these.
    Payslips are also sent by e-mail.

    When you stop working with us, it is important that you download all your paperwork (salary slips, contract, etc.) and save them for later. You will need them as a proof of your working period in the Belgium or for tax purposes.

  • How do I get to Belgium?

    We will book a flight for you. We take into consideration your availability and the fact that you have time to rest before the new week starts.

    You will receive the flight confirmation via email or WhatsApp, with the details about departure and arrival time, as well as information about the luggage included.

    It’s your responsibility to get from your home to the airport on time and at your expense.

    If you are facing problems with your online check-in, you can reach out to one of us for help.

    When you reach your destination, one of our colleagues will pick you up from the airport and take you to your accommodation. If, for some reason, this is not possible, we will ask you to use public transportation instead. Send us a copy of the ticket so we can pay you back with your first salary.

  • What do I need to bring with me?

    We ask you to bring your own safety shoes (type S3 above the ankle). If you don’t have them, please let us know in advance.

    We will provide you with overall and other PPEs, but you can always bring your own. Kindly inform us as soon as possible.

  • Where am I staying?

    We will arrange an accommodation for you in a single room, usually in a house with multiple rooms for other Wanted employees. This is a benefit, and the cost will be covered by Wanted.

  • House Rules

    Whenever your project ends, please do the following:

    • Clean up your room.
    • Leave the bed sheets washed.
    • Arrange with Wanted office to deliver house keys, car keys and car.

    If you don’t follow these instructions, you will be charged a penalty fee.

    When you go on vacation, we might ask you to do the same, depending on duration and house availability.

  • How do I go to work every day?

    Transportation to work and back home is also a benefit covered by Wanted.

    If you live in a house with other employees, you will have access to a shared company car and the driver will receive a fuel card. If it happens that you don’t have it yet or it doesn’t work, please send the receipt and we will pay you back with your next salary.

    The vehicle we provide is registered under one single person – the driver. They are responsible for the car. As such, fines and damages will be deducted from the drivers’ salaries. Belgium roads are highly surveyed, and fines are efficiently sent to the car owner. We advise you to follow the various traffic and road safety rules. You can check the WAZE app. It helps you get to where you’re going through real-time road alerts and an up-to-the-moment map. It instantly alerts you to traffic, construction, crashes, police and more.

    The car can be used for commuting to work and running errands near your home.

    If you use your own car to go to work, you will receive a KM allowance, according to the Belgium legislation.

  • When is my salary paid?

    Your salary is paid weekly – every Thursday before the end of the day.

    On rare occasions it could happen on Fridays, for example, if we receive your timesheet late.

    If this happens, contact us on Friday morning so we can understand the reason, fix it quickly, and arrange your payment.

    Timesheets are often sent to Wanted directly by the worker. If this is your case, kindly submit your timesheet by Tuesday before 12:00 of the following week, at the latest. Send your timesheet to uren@teamwanted.nl. Other times, timesheets are submitted by the client, and you don’t have to do anything.

    Please note, when you start working with us, you will receive your first payment on Thursday of the following week. For this reason, we advise you to have money available for your initial days abroad, because advance payments are not possible.

  • Salary explained

    When you sign the contract, you agree to a NET rate per hour, based on a 40-hour week. When you work more or when you work less this net rate can change due to tax rates variations.

    The minimum tax rate an agency can apply is 11.11%. If you want us to deduct more, please let us know.

    Questions regarding your payment, salary slip, or other, send an email to uren@teamwanted.nl and we will gladly reply with all the clarifications needed.

  • Advance payments

    Due to company policy, we are unable to process advance payments. We value your contributions to the team and are committed to ensuring timely payment of all regular wages as per our standard schedule.

  • Holiday

    Before making any holiday arrangements, you must get your holiday approved by your Site Manager or Supervisor. Once approved, kindly inform your contact at Wanted.

  • Holiday allowance

    Employees in Belgium are provided with a holiday allowance. You will receive your holiday allowance every week along with your salary. You can find this under ‘dubb vakgeld volg ja & enkel vakgeld volg jaar’ on your weekly pay slip.

  • Payment of travel expenses

    Wanted will pay for your first flight when starting the project and the last flight back home, after satisfactorily finishing the project.

    In case you decide to leave before the end of the project, for whatever reason, Wanted will not pay your travel costs back home.

    At the end of the project, if we make you an offer to join a new project and you decide not to accept it, Wanted does not pay for your travel costs.

    When you go on holiday, this will be at your expense. You can make your own travel arrangements as you please. (Tax regulations Belgium do not allow the employer to pay for tickets in advance and deduct the cost later from the employee’s salary.)

  • How do I book a doctor’s appointment?

    If you’re feeling sick but don’t need emergency care (like for a fever or sore throat), you’ll need to book an appointment with a GP (General Practitioner) in your area.

    Here’s how:

    1. Find a GP Near You: Go to Doctena | Book your next appointment in just a few clicks!
      • In the first field, type General Practitioner.
      • In the next field, enter your location and language.
    2. Choose a Clinic: You’ll see a list of local clinics. Pick the ones that are closest to you and start calling to ask if they can assign you a GP.
    3. Secure Your GP in Advance: It’s best to get a GP assigned when you first arrive in the Belgium. That way, when you do get sick, you can easily make an appointment with your assigned doctor.
    4. Booking an Appointment: Once you have a GP assigned, simply call the clinic whenever you need an appointment.

    Following these steps early on will make it easier to access healthcare when you need it

  • I’m feeling sick and can’t go to work. Who should I inform?

    When you are sick and need to stay at home, you must make 2 phone calls informing about your situation:

    • Your Site Manager, before your shift starts.
    • Your Account Manager from Wanted, before 10h00 in the morning.

     

    When you need to see a doctor, you should book an appointment with a General Practitioner (it’s mandatory to make an appointment before going). If it’s critical, you can go directly to the hospital.

    However, if it’s not an emergency, you should call the doctor first and only go to the hospital if they advise you to. Otherwise, if you don’t have a doctor’s recommendation and it’s not an emergency, insurance will not cover your hospital expenses.

  • Do I have health insurance?

    Wanted can help you register at Helan, a Belgian health isurance company.
    We can help you to fill in the paperwork, but please note that when you leave the project in Belgium, it is your own responsibility to cancel the health insurance.
    Monthly insurance costs are approximately 12€. The amount is withdrawn from the insurance holder’s bank account directly.

  • Payment of sick leave

    Your sick leave is paid after 1 month (=30 working days). Note that you will need an official doctor’s note in order to be eligible for the payment of your sickness.

  • Pension

    According to Belgian labor law, employers are not required to make contributions to the sectoral pension fund for temporary workers like yourself.
    However, you are still entitled to a pension premium, which is equal to the pension contribution paid for permanent employees.
    As a temporary worker, this premium is included with your weekly salary and can be found on your payslip under the entry “Pensioenpremie”.

  • Health and Safety Reminder

    At Wanted, we prioritize your health and safety above all else while performing your duties. To ensure a safe and healthy working environment, we kindly encourage you to review our health and safety manual. Staying informed will help you take the necessary precautions and work with confidence.

    Your safety is our priority—let’s work together to maintain it.

    D4-OHS-Manual.pdf

  • Workplace Safety Guidelines

Don’t hesitate to contact us for further clarifications.